Research application approval process

The Faculty uses the following two-stage process when considering applications for research funding to be submitted through the Faculty. Please note that any applications requiring Research Committee review should be submitted no later than a week in advance of any meeting. Meetings take place in weeks three and six of each term. Term dates can be found here.

1. Initial / Outline Application

Postholders:

The holders of Faculty posts are welcome to initiate conversations with the Research Director / Chair of the Faculty Board about potential applications. This would be particularly welcome for any planned large bids. Any outline application should be approved by the Research Director by Chair’s action.

Other Applicants:

All other applicants should submit initial / outline applications to Research Committee by emailing haf@theology.ox.ac.uk. All applicants must secure a Faculty member mentor / sponsor before submitting initial / outline application. Outline applications should include a summary of the proposed research along with an Initial Application Cover Sheet. If approved, applicants will then be put in contact with the Divisional Research Facilitator for support in taking the application further.

In all cases, submission of an application to the funder will still be contingent on final Research Committee approval.

Specific Calls:

a)      For high-volume Post-Doctoral Fellowship schemes (e.g. British Academy / Leverhulme), expressions of interest from all applicants will be reviewed by Research Committee.

b)      For large and complex bids (e.g. ERC or H2020 funding; multi-institutional or multi-department projects), applications where the PI is not a post-holder/their post will not outlast the project, or where evidence of selectivity is required by the funder (e.g. AHRC Leadership Fellows scheme): a short proposal should be submitted to Faculty Research Committee for consideration, or alternatively to form the basis for discussion between researcher, Research Director, HAF and optionally the Research Facilitator.  The short proposal should consist of both the academic case and project management details relevant for running the proposed project.

2. Faculty Review of full draft application and budget

All final applications will require approval from Research Committee before being submitted to the funder.

A near complete draft of the application, along with a complete budget (not necessarily final) should be submitted to the Research Facilitator, to be forwarded for Faculty review and Research Committee no later than four weeks prior to the external deadline. The Research Director may seek confidential input from a colleague in the relevant field if appropriate. Applications will then be taken to Research Committee for final approval. Where the timeline does not allow for applications to be considered at Research Committee, these will be emailed to Research Committee members with comments from the Research Director, Research Facilitator and the senior academic in the field (if applicable) for review by circulation.

In all cases, any applications to be reviewed by Research Committee should be received no later than one week before the meeting.

Outcome of review

Depending on the Committee’s judgement, an application will a) be approved for submission, alongside any feedback and suggestions on the proposal the reviewers have, b) referred back to the applicant with comments that should be addressed before reconsideration by the Faculty, or c) approval may be withheld for the time-being, feedback on reasons will be provided to the applicant by the Research Director. 

If you have any questions or require any further information, please contact the Head of Administration at haf@theology.ox.ac.uk.

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